INSCALE

We drive our clients' growth through our IT expertise, with nearly two decades of top talent acquisition strategies and industry knowledge. We specialize in attracting the best tech talents and creating dedicated teams, whether remotely, in-house, or in global tech hubs.

About company

Executive Office Services

On-site

location Lisbon

date February 10, 2026

types Full-time

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Overview

Position Level: Intermediate

Client Industry: Offshore Outsourcing

Client: Inscale Portugal

Position Highlights

We foster a collaborative working environment, where every team member is relevant and respected. At INSCALE we are focused on attracting and retaining talent. That’s why our employees are the epitome of our success.

Client Description

INSCALE is a European offshore development company with offices based in Denmark, Malaysia, Portugal, Ukraine and Macedonia. We establish permanent development teams for European and Australian companies with ongoing development of software applications. Each team works as an integrated part of the customer's organization. We offer our employees an opportunity to work on exciting projects and learn the western development procedures and culture.

We have an informal management style where you will have autonomy and responsibility allowing you to develop your skills and grow your value as an IT professional.

We greatly value what our employees contribute to INSCALE, and always strive to reward our employees with challenging work and competitive environment. We are more than 500 employees representing numerous nationalities, which makes our work environment internationally oriented, diverse and encourages collaboration internally and regionally.

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Location

Lisbon, Portugal

Responsibilities

- Conduct weekly inspections of the entire office space and report any issues to the workplace manager.

- Responsible to manage the office security such as visitor access, employee access and maintain the checklist for access card activation and reactivation.

- Oversee and coordinate office services, including, cleaning, indoor plant maintenance, pest control etc. to ensure a well-maintained and productive work environment.

- Coordinate and monitor activities of contract suppliers, manage vendor relationships and ensure the signed contract checklist update regularly.

- Assist the workplace manager in managing the coworking clients which includes managing the booking system, liaise with finance for issuance of invoices, communicate with clients, etc.

- Assist workplace manager in managing the procurement activities such as issuance of Purchase Order, Received Goods and Services and Payment of Invoices.

- Provide front desk services at a reception counter, mailing and courier services, stationery supplies for the office and answering telephone calls for company general lines.

- Manage travel arrangements which includes transportation, accommodation and liaise with the hotel for corporate discounts.

- Oversee pantry operations by maintaining beverage inventory, ensuring regular replenishment and liaising with vendors to support daily office needs.

- Ensure food storage organizers, utensils, plates, cups etc. is provided to each pantry area.

- Maintain consistent supply of groceries and refreshments, coordinating procurement to meet staff needs efficiently.

- Support other workplace administrative tasks as assigned by the supervisor as and when needed.

Qualifications:

- Minimum 1 - 3 years’ experience in Facilities / Administration / Workplace Assistance / Procurement Assistance.

- Proficient in MS Office (MS Word / Excel / Power Point).

- Good communication and negotiation skills.

- Strong planning and organisational abilities.

- Possess good problem analysis skills and able to make decisions.

- A ‘can do’ attitude in facing challenges and problem solving.

- Customer service orientation and team player.

- Able to communicate and write in English.