Office Management Associate

At Catawiki, every day brings the extraordinary! Whether it's Daniel Ricciardo's Formula 1 Car, a Woolly Mammoth's Skeleton, Lady Gaga's Jumpsuit or Usain Bolt's running shoe, we encounter exceptional objects every day.

We're a one-of-a-kind marketplace for buying and selling special objects. Each week, more than 110,000 unique items are auctioned, all carefully curated by our passionate in-house experts.

Having sold over 25 million unique objects, our mission is to become the world's most popular destination for special objects. As a growing, diverse and sustainable scale-up, we proudly live by three core values. If these values resonate with you, we'd love to explore how you can join us.

- Taking ownership and driving impact

- Being open to change and feedback

- Being passionate about our mission and our customers.

About the role

We are looking for an Office Management Associate to join us in our beautiful and centrally located office in Lisbon. In this role, you will provide a warm welcome and great experience to all employees and guests coming to the office and provide support with any office-related services. You will also assist our office team in the day-to-day operations and participate in Facility projects when required.

You will build and maintain strong relationships with our employees and suppliers.

What you'll do

- Supporting daily office operations and assisting with Facilities-related requests.

- Helping manage and follow up on Jira tickets and Slack requests related to the office.

- Assisting with coordination and communication with suppliers (maintenance, repairs, services).

- Supporting health & safety activities in the office, including basic checks and follow-ups.

- Assisting with emergency preparedness tasks (e.g. evacuation drills, documentation support).

- Helping coordinate internal events such as lunches, drinks, dinners, parties, and category visits.

- Supporting the replenishment of kitchen consumables, food, and beverages.

- Assisting with the maintenance and basic upkeep of coffee machines.

- Supporting stock management of office supplies and inventories.

- Helping maintain communal areas (canteen, meeting rooms, shared spaces) to ensure they remain clean, organised, and welcoming.

- Providing administrative and operational support to the Facilities Manager and Office Coordinators when needed.

What you'll bring

You will be the friendly face of our workspace, curious about how your colleagues interact with each other and what they value. With your positive energy and open mindset, you will make people feel welcome as soon as they step into the office. Furthermore, you will bring:

- A recent graduate in Hospitality or an individual with experience in a customer-facing or facility management role will be highly regarded.

- A high level of responsibility, drive and a great service-orientation.

- Excellent organisation skills (the ability to prioritise and plan your work in advance) and a good eye for detail.

- Ability to work autonomously.

- Stress resilient and being able to multitask.

- You like to develop and improve processes, are eager to take initiatives, and proactively make suggestions.

- Great social & empathy skills, which you use to build and maintain strong relationships with all stakeholders.

- Positive energy and a professional attitude.

- Excellent English communication skills, both verbal and written.

- Experience or certification with Emergency response / first aid is a plus.

- Eagerness and ability to be physically present at our office throughout the week (5 days a week); must be hands-on.

Where you'll be

This role is based in Lisbon, Portugal.

In return

- A competitive Annual Gross Base Salary depending on your level, competencies, and overall experience.

- Health Insurance from day 1 (including dental coverage), with access to multiple hospitals and clinics and a vast wellness network.

- A Work From Home Allowance to help with your monthly household bills.

- Commuting between your home and our office is covered by Catawiki.

- Amazing Office right in the centre of Lisbon.

Why You'll Love Working with Us

- Create a visible impact by working at scale in a global organisation serving millions of customers across 80+ categories. In our flat structure, every role has a broad scope and directly impacts both our customers and the business.

- Learn and grow through our Learning & Development initiatives, including clear development plans and mentorship programmes to support your career progression.

- A culture of connection defines us. We're a passionate, diverse team of 800+ Catawikians representing 60+ nationalities. We foster an inclusive and queer-friendly environment where everyone is encouraged to bring their full self to work.

- Celebrate life's moments with us. You'll receive a €100 Catavoucher when you join, a €50 Catavoucher on your birthday, and an extra day off each year to "Pursue Your Passion". We also offer additional leave for key work anniversaries and important life events. Benefits may vary by location.

Our Offices and Way of Working

Our vibrant offices in Amsterdam, Paris and Lisbon are designed to inspire collaboration. Most Catawikians operate in a hybrid setup, combining office-based and remote work, with a minimum of two days per week in the office, unless a role is explicitly stated as fully remote or fully office-based.

Interested?

Apply with an English CV and Cover Letter. By applying, you agree to Catawiki's Applicant Privacy Policy. If you're excited about this role but don't meet every requirement, we still encourage you to apply anyway. You may be just the right candidate for this or other roles.